Cancellation of Enrollment

WSU Spokane

Instructions for Cancelling Enrollment

Cancellation of Enrollment: To cancel or withdraw from ALL semester-based classes for a specific term.

If you are enrolled through more than one campus (e.g., Spokane and DDP), a cancellation will remove you from ALL courses at every location. (See the special note below about cancelling flexible enrollment courses.) To keep your classes at one campus location do not file a cancellation of enrollment but go to METRO and simply drop the classes you no longer want to complete. (See Alternatives for Cancelling Enrollment below.)

Flexible Enrollment Courses (Correspondence Courses)—If you wish to cancel your enrollment in a flexible enrollment course you must contact the DDP office at 800-222-4978 or www.distance.wsu.edu.

To cancel your enrollment—

• BEFORE the first day of the semester, login to METRO and click on the “Cancel All Classes” button.
• ON OR AFTER the first day of the semester complete the “Cancellation of Enrollment” form. Remember to hit “Submit” after you’ve finished filling out the online form.

Information Related to Cancelling Your Enrollment

You are strongly encouraged to contact a member of the WSU Spokane student services staff or your adviser if you are having problems with your health, a family emergency, inadequate finances, or other unusual circumstances so we may have an opportunity to be of assistance. Your education is important and we would like the opportunity to help you stay on track toward completing your degree. Please call 358-7530 or stop by the Student Services Office (SHSB 125E) to talk with a member of the staff.

For information on the tuition refund policy as it pertains to a cancellation of enrollment, please go to www.spokane.wsu.edu/ads/cancel.htm and click on the link for the semester you are canceling (e.g., Fall 2002, Spring 2003) and then the “Tuition and Fees” link.

Students are not required to have a special reason to cancel enrollment. However, there are alternatives (see below) that you may want to consider before making the decision to cancel.

CAUTION—Cancelling your enrollment or reducing your course load may affect the following:

• Financial Aid—Cancelling your enrollment may affect your satisfactory academic progress and your ability to obtain financial aid in the future. Be sure to speak with Liz West (358-7534 weste@wsu.edu) to learn how this action will affect your status.
• Personal Health Insurance—We urge you to contact your health insurance provider to find out how your coverage is affected if you are no longer a student.
• WSU Optional Student Health Insurance—Contact the WSU Benefit Services Office or by calling 509-335-1759.

Things to know about doing a cancellation of enrollment—

• You can cancel enrollment any time during the current semester until the last day of instruction (the Friday before final exam week).
• Cancelling enrollment during the first four weeks of the fall or spring semester will result in an entry on your transcript that reads “WITHDREW MM/DD/YYYY” and individual courses will not be recorded. (Shorter academic terms, such as summer session, have a prorated schedule for cancellations.)
• Cancelling enrollment for fall or spring semester after the fourth week through the last day of instruction (the Friday before final exam week) will result in an entry on your transcript that reads “WITHDREW MM/DD/YYYY” and a grade of “W” will be recorded for each course.
• If you are on academic probation the semester you cancel your enrollment, you must obtain permission from your major department to re-enroll at WSU Spokane in a future semester.
• To cancel your enrollment you must fill out an online “Cancellation of Enrollment” form. You will need to know your network ID and password. If you experience technical problems, or need more information, contact the WSU Spokane Student Services Office at 509-358-7530 or send an e-mail message to enroll@wsu.edu. If you do not know your network ID and password, contact us to make other arrangements to complete the form.

Alternatives to Canceling Enrollment

Incompletes—If the semester is almost over and you believe that a little extra time to complete your courses or to make up tests would be of help, consider talking to one or more of your instructors about the possibility of receiving an “incomplete” grade. The final decision regarding whether or not an “incomplete” will be granted is solely up to the instructor.

Dropping individual classes—Undergraduate students:

• Students may drop courses without record up to the end of the 4th week of the semester in which the courses are offered. Their permanent records will be marked "withdrew (date)." Individual course enrollments will not be recorded. Use METRO for this process.
• After the 4th week, a student can withdraw from courses through the final week of instruction, and a grade of “W,” will appear on the transcript for each course enrollment. Use METRO for this process.
• Withdrawal from a course after the 9th week until the last day of instruction for fall or spring semester can only be done under the following circumstances. See Rule 69 of the Academic Regulations.
  1. During your undergraduate career you have 2 uncontested course withdrawals. These withdrawals can be used after the 9th week in a fall or spring semester or during a summer session after the published deadline to withdraw from a course with a grade of “W.” Uncontested withdrawals must be used before the last day of instruction in the semester or the last day of a course in summer session. A grade of “W” is recorded on your transcript. METRO allows you to withdraw from a class in this situation if you have not used up your allotment of uncontested withdrawals.
  2. A withdrawal may be granted for a course if recommended by the WSU Spokane Director of Student Services because of illness or the Academic Director of the department offering the course because of other documented extenuating circumstances. A grade of “W” is recorded in this instance as well. This type of withdrawal cannot be done through METRO. The request for withdrawal must be documented on a Drop/Add form and processed manually by the registration staff. For undergraduate students who entered WSU in the fall of 1998 or later, the maximum number of WSU withdrawals (including the 2 uncontested withdrawals) is 6. Any withdrawals that are recorded as a result of a cancellation of enrollment do not count in the total of 6. Only 2 of the 6 withdrawals can come after the 9th week of the semester or after the withdrawal deadlines posted for summer session. After the 6th withdrawal, you may, in exceptional circumstances, submit a petition through your major department (usually through your adviser) for additional withdrawals and be exempted from the limit of 6. The petition will be reviewed and the final decision will be made by the dean’s office of your college within 2 weeks of submission. The petition must be filed by the end of the term in which the course was taken.

Graduate Students:

• If you cancel enrollment during your first semester of graduate study, you will need to reapply to the graduate school before returning.
• You may drop a course without record up to the end of the 30th calendar day of the fall or spring semester in which the course is offered. (Shorter academic terms, such as summer session, have a prorated schedule for dropping classes without record.) Use METRO to drop a class.
• After the 30th day through the 9th week of the fall or spring semester, you can withdraw from a course, and a grade of “W” will appear on the transcript. (Again, shorter terms have a prorated schedule.) Use METRO for this process.
• To withdraw from a course after the 9th week of the semester through the last day of instruction (for fall or spring semesters) you must petition to the Graduate School. Contact the WSU Spokane Student Services Office for the appropriate form for this petition process. (The same process is used after the published deadlines to withdraw from a summer course.)

For the entire policy on course withdrawals, see Rules 67, 68, 69, and 70 of the Academic Regulations.

Repeating Courses—Students may only repeat a course in which they have received a grade of C- or below, a withdrawal (W), or when a course may be repeated for additional credit. Students may not take the same course twice in any given term (fall, spring, or summer).